Jobs

Lan Su Chinese Garden strives to attract, hire, train and promote quality individuals who have a proven ability to perform in a professional organization. Lan Su is proud to be an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available person in every job.

Lan Su Chinese Garden is committed to maintain an environment where employees contribute to the organization’s achievement, take pride in the results of their work, are appreciated as individuals and are encouraged to develop to the fullest extent. Lan Su is an Equal Opportunity Employer. It is our policy that employees will not be discriminated against in the terms and conditions of employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, disability or any other classification protected by law.

Current Openings


Administrative & Membership Assistant


Lan Su Chinese Garden is seeking an Administrative & Membership Assistant for a busy, but fun, office supporting one of Portland’s most celebrated organizations and recognized in 2014 as one of Oregon’s 100 Best NonProfit Organizations to Work.

The position is split between data entry & membership department support as well as providing the administrative duties for the executive director and organization, which includes board support. Past experience and advanced skills in data entry are critical to successfully meeting the expectations in the position and candidates should have solid, verifiable experience in this role.


PLEASE READ THE ENTIRE JOB DESCRIPTION AND HOW TO APPLY SECTION BEFORE APPLYING.

Job Title:  Administrative & Membership Assistant

Reports to:  Executive Director & Director of Member Services

Position Purpose & Scope:  Provide essential administrative duties to ensure smooth office operations and the functionality of the Executive functions of the organization (Board and Executive Director)

Hours:  40 hours per week. 

Salary:  $12.50 an hour. This is a permanent, full-time position with benefits. Non-exempt, hourly.


Essential Functions

  • General administration support
  • Provide general reception duties (welcome visitors, answer phone, receive deliveries)
  • Open, sorts, codes revenue checks and distributes mail each day
  • Maintain a tidy, welcoming office environment, includes assigning staff teams for kitchen duty
  • Maintain and distribute administrative lists (staff, Board, birthdays )
  • Supply timesheets to hourly employees each pay-period
  • Manage office supplies and materials. Inventory, order, store, replenish, tidy. Includes managing supply of internal documents (expense reports, leave requests etc.)
  • Prepare materials and refreshments for meetings, as requested
  • Supply rack cards to requesting organizations
  • Reserve building conference rooms for staff and board meetings
  • Request and track office maintenance work as needed


Executive Director Support

  • Schedule appointments as assigned; maintain calendar
  • Complete and submit monthly expense reports for approval by Board Chair
  • Assist with writing/editing/correspondence as needed
  • Coordinate donor/stakeholder events RSVPs and day-of registration
  • Circulate birthday and other cards for staff/board/partners
  • Some research, as assigned


Board Support

  • Send email notification before the meeting, and attach required materials
  • Track meeting attendance/absences
  • Print meeting materials and distribute
  • Set up meeting space: supply name tents, refreshments, pens/pencils, etc.
  • Transcribe meeting minutes; submit to Board Governance Committee for approval prior to following meeting
  • General liaison to board and associated committees. Assist with meeting scheduling and other duties as assigned
  • Draft meeting agendas as directed by the Executive Director


Membership Support

  • Supports the goals of the Membership department
  • Performs accurate data entry of member and donor gifts including record updates
  • Assists in monthly member renewal communications using electronic media, mailed, in-person/phone systems
  • Prints out membership lists, forms and temporary membership cards
  • Proofreads membership renewals and other member communications
  • Provides membership data report to accounting for month end closing
  • Other duties as assigned


Essential Skills & Attributes

  • Always charming and gracious; displays friendly, positive behaviors
  • Punctual, organized and completes projects and assignments on time
  • Comfortable doing many things at the same time
  • Good writing skills
  • Proficient with office technology, including the Microsoft Office suite of computer systems
  • Proficient at data entry including basic knowledge of computer and data entry systems
  • 60+wpm typing speed
  • Displays problem-solving abilities; dependable attendance
  • Team player; supportive of fellow staff, volunteers, management policies and mission
  • Self-directed and self-learning
  • Takes direction from management
  • Must be able to lift 25 pounds, sit, walk, type for extended periods of time


TO APPLY:

All information must be received by 5 p.m., Friday, October 17.

Please send your resume along with a letter (or in the body of your email) as to why you have the requisite skills and past experience to successfully excel in this position. Please indicate how your skills relate to both the membership data entry and support requirements as well as the executive director and administrative support requirements. 

Additionally, please provide three (3) references that we can contact to discuss your past experience and skills.

Email this information to jobs@lansugarden.org with the subject: "Admininstrative & Membership Assistant Position" or mail to:

Attn: Administrative & Membership Assistant Position

Lan Su Chinese Garden

220 NW 2nd Avenue, Suite 1050

Portland, Oregon 97209


PLEASE, NO PHONE CALLS OR DROP-INS.


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